Zapier vs Pabbly Connect (Which Automation Tool is Better?)

in Productivity

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Stuck between Zapier and Pabbly Connect? I feel you! It’s like choosing between a fancy Swiss Army knife and a budget-friendly multitool – both promising to supercharge your workflow. One boasts endless integrations, the other won’t break the bank. But which is your perfect match? This Zapier vs Pabbly Connect comparison will help you decide which one is right for you.

From $249 (One Time Payment)

Get Pabbly Connect [LIMITED LIFETIME OFFER]

Zapier and Pabbly Connect are workflow automation tools that connect apps, APIs, and services that help automate digital tasks and help businesses and employees streamline their day without getting bogged down with repetitive and menial work.

➕ Cheaper Price
➕ More Integrations
$249 For Lifetime Access
$29.99 per month (or $588/year)
Description:
  • Pricing & Plans: One-time payment plans start at $249. Unlimited premium apps and workflows in all plans.
  • Automation: Advanced automation workflows suitable for email marketing, subscription billing, etc. User-friendly for non-coders.
  • Analytics & Insights: In-depth analytics for email marketing, subscription billing, and form building.
  • Integrations: Offers essential integrations within its all-in-one suite. Fewer options compared to Zapier.
  • Scalability: Highly scalable for both small startups and large enterprises.
  • Ease of Use: User-friendly interface, quick and intuitive setup.
  • Router Functionality: Available in the one-time payment plan ($249).
Description:
  • Pricing & Plans: Monthly plans start at $29.99/month for unlimited apps and 750 tasks. No lifetime plans.
  • Automation: Extensive automation possibilities with diverse triggers and actions. Suitable for intricate automation sequences.
  • Analytics & Insights: Detailed analytics for automation performance and tracking.
  • Integrations: Over 5,000 app integrations, providing extensive connectivity options.
  • Scalability: Versatile and scalable, accommodating various business sizes and complexity.
  • Ease of Use: Intuitive interface but may have a learning curve due to extensive features.
  • Router Functionality: Available in the Professional plan ($73.50 per month).
➕ Cheaper Price
$249 For Lifetime Access
Description:
  • Pricing & Plans: One-time payment plans start at $249. Unlimited premium apps and workflows in all plans.
  • Automation: Advanced automation workflows suitable for email marketing, subscription billing, etc. User-friendly for non-coders.
  • Analytics & Insights: In-depth analytics for email marketing, subscription billing, and form building.
  • Integrations: Offers essential integrations within its all-in-one suite. Fewer options compared to Zapier.
  • Scalability: Highly scalable for both small startups and large enterprises.
  • Ease of Use: User-friendly interface, quick and intuitive setup.
  • Router Functionality: Available in the one-time payment plan ($249).
➕ More Integrations
$29.99 per month (or $588/year)
Description:
  • Pricing & Plans: Monthly plans start at $29.99/month for unlimited apps and 750 tasks. No lifetime plans.
  • Automation: Extensive automation possibilities with diverse triggers and actions. Suitable for intricate automation sequences.
  • Analytics & Insights: Detailed analytics for automation performance and tracking.
  • Integrations: Over 5,000 app integrations, providing extensive connectivity options.
  • Scalability: Versatile and scalable, accommodating various business sizes and complexity.
  • Ease of Use: Intuitive interface but may have a learning curve due to extensive features.
  • Router Functionality: Available in the Professional plan ($73.50 per month).

Quick summary: Zapier and Pabbly Connect allow you to automate tasks and repeat them across multiple apps. Although they’re comparable in many ways, they both have their individual strengths. The main difference between Zapier and Pabbly Connect is that Zapier comes with more integrations, but Pabbly Connect offers a much cheaper price.

Personally, I prefer and use Pabbly Connect because of the huge difference in price. With Pabbly Connect I get 10,000 monthly tasks for $699 (lifetime pricing), but with Zapier I only get 2,000 monthly tasks for $588 (annual pricing).

Zapier will always be one step ahead when it comes to app integrations. With Zapier you get 3,000+ app integrations compared to 1000+ found in Pabbly Connect.

Both have their pros and cons and in this Zapier vs Pabbly Connect comparison, I’ll examine how they compare to each other and which one is the better tool for your automation needs.

Quick Comparison: Pabbly vs Zapier

Both platforms aim to provide easy-to-use automation solutions, but they differ in their pricing structures, feature availability across plans, and some specific functionalities. The choice between the two would depend on the specific needs of the user, such as budget constraints, required features, and long-term usage plans.

Zapier emphasizes its robust product, growing features, and focus on security and compliance. It offers a free trial and positions itself as an affordable solution for businesses of all sizes

Pabbly Connect, on the other hand, highlights its cost-effectiveness, particularly with its one-time payment option. It also emphasizes the lack of restrictions on various features like internal tasks, workflow limits, and router depth.

Similarities:

Featurezapierpabbly connect
PurposeAutomation of business tasksAutomation of business processes
IntegrationsConnects with 3000+ appsConnects with 1500+ apps
Workflow creationAllows creation of automation workflows, with a visual workflow builderAllows creation of automation workflows, with a visual workflow builder
No-code platformBuilt for everyone, no coding requiredNo-code platform for automation
Security focusPrioritizes security and compliance. SOC2 Type II certifiedOffers secure file sharing options
Target audienceEnterprises and large companiesFreelancers and small to medium businesses

Differences:

Featurezapierpabbly connect
Pricing modelMonthly/yearly subscriptionOne-time payment option available (🏆winner)
Task limits2,000 tasks for $588/year10,000 tasks for $699 one-time payment (🏆winner)
Paths/RoutersAvailable from $74/month planAvailable in all plans (🏆winner)
Internal tasksCharged as regular tasksFree, not counted towards task limit (🏆winner)
Workflow limits20 workflows on $588/year planUnlimited workflows on one-time payment plan (🏆winner)
Router depthMaximum 3 levels deepUnlimited depth (🏆winner)
Schedule triggerMinimum 10 minutes, maximum 30 daysMinimum 1 minute, no maximum limit (🏆winner)
File sharingLimited to organization or publicCan share with specific email addresses (🏆winner)
Delay moduleMaximum 30 days delayNo maximum delay limit (🏆winner)
Premium appsLimited on lower plansUnlimited on all plans (🏆winner)
Dynamic web page moduleNot availableAvailable (🏆winner)
Number counter moduleNot availableAvailable (🏆winner)
Data forwarderNot availableAvailable (🏆winner)
Sharing permissionsAvailable from $449/month planAvailable on all plans, including free (🏆winner)

How do Zapier and Pabbly Connect work?

Zapier and Pabbly connect are both automation tools that let you automate work across multiple platforms and free up time for better things.

Both operate on an if/then (if this happens, then do this), trigger-and-action logic – and both can be automated to respond to triggers with single or multiple actions (if this happens, then do this, this and this).

For example, using either Zapier or Pabbly Connect, you could create a task for automating replies to Google reviews that responds to a new Google review (i.e. the trigger) with two distinct actions:

  1. Creating a reply on Google My Business page
  2. Saving the reply in a Google spreadsheet.

Let’s dive into the specifics of these tools and see how they stack up against each other.

What is Pabbly Connect?

what is pabbly connect

Like Zapier, Pabbly Connect is a task automation tool that allows users to repeat tasks across multiple apps effortlessly.

I’m a power user of Pabbly Connect. Check out some of the Pabbly workflows I use.

With Pabbly Connect, you can create workflows to automate data sharing across different apps and free yourself from the type of mindless busy work that we all hate.

Pabbly Connect also works using if/then logic, and can be used to perform multi-step tasks in response to different triggers. It’s a fundamentally user-friendly tool that’s easy to set up and doesn’t require any knowledge of coding to use.

  1. Lead generation: Automatically generate leads from your website forms and landing pages.
  2. Email marketing: Send automated email marketing campaigns to your subscribers.
  3. Sales pipeline automation: Move leads through your sales pipeline automatically based on their activity and behavior.
  4. Customer support automation: Create tickets and send notifications to your customer support team when new issues are reported.
  5. Accounting automation: Create invoices and send them to customers automatically.
  6. Marketing automation: Automate your social media marketing, advertising, and other marketing tasks.
  7. HR automation: Automate onboarding, offboarding, and other HR tasks.
  8. Sales forecasting: Automate sales forecasting based on your pipeline and historical data.
  9. Reporting automation: Generate reports from your data and send them to stakeholders on a regular basis.
  10. Notification automation: Receive notifications when important events happen in your apps.
  11. Integration automation: Integrate your apps so that they work together seamlessly.
  12. Custom automation: Create custom workflows to automate any process that you can imagine.
  13. Add new Interact quiz leads to Flodesk segments.
  14. Sync Calendly bookings with your subscriber list.
  15. Send welcome emails to new subscribers.
  16. Add new subscribers to a specific segment based on their interests.
  17. Create a new CRM lead for every new sales form submission.
  18. Generate a PDF invoice for every new order.
  19. Post new blog posts to social media automatically.
  20. Add new customers to your loyalty program automatically.

These are just a few examples of the many things Pabbly Connect can do. With over 650 apps to choose from, there is no limit to the possibilities.

Pabbly Connect Pricing

pabbly connect pricing plans

Pabbly Connect offers four payment tiers, starting with a forever-free plan.

Free

With the Pabbly Connect free plan you can create up to 100 tasks every month with unlimited operations, internal tasks, and automation.

This is a decently generous free plan, and may in fact be enough for freelancers and other users looking to automate a relatively small number of tasks.

Standard

The Pabbly Connect Standard plan costs $14 a month if you sign up for a 36-month subscription, and comes with 12,000 tasks per month and unlimited operations and workflows.

Pro

For $29 a month (with a 36-month commitment), you get 24,000 tasks per month with unlimited operations and workflows.

Ultimate

This is Pabbly Connect’s most popular plan, and for a good reason: starting at only $59 a month, you get a sliding scale of tasks per month starting at 50,000 and going up to 3,200,000 (this option costs $3,839 per month, but it’s far beyond what most businesses or individuals would ever need).

Note: All of the prices listed above are the cheapest options that Pabbly Connect offers and require you to sign up for a 36-month commitment.

The price goes up the less time you commit to: for example, the Standard plan with a single-month commitment costs $19/month.

pabbly connect lifetime pricing plans

⭐ Pabbly Connect Lifetime Deal

Pabbly Connect also offers an incredible one-time, lifetime payment option across all of its plans.

The benefit of getting the Pabbly Connect lifetime deal in 2024 is that you don’t have to pay any monthly or yearly subscription fees. One single payment for lifetime access!

Standard Lifetime Deal

This plan costs $249 (one-time payment) and gives you 3,000 tasks every month, unlimited Operations, and 10 workflows.

Pro Lifetime Deal

This plan costs $499 (one-time payment) and gives you 6,000 tasks every month, unlimited Operations, and 20 workflows.

Pabbly Connect Ultimate Lifetime Deal

This is without a doubt the lifetime plan with the best value for money! This plan costs $699 (one-time payment) and gives you 10,000 tasks every month, unlimited Operations, and unlimited workflows.

The cost for the same features on Zapier is $1,548 EVERY year. With Pabbly, it’s a single payment of $699.

zapier vs pabbly connect

All of Pabbly Connect’s plans, including the free plan, come with a 30-day money-back guarantee and a slew of great features such as:

  • multi-step calls
  • Formatters
  • Delaying and scheduling
  • Instant Webhook (a tool that lets you send data in real-time from one app to another in response to specified events)
  • The ability to re-execute workflows 
  • Folder management
  • Two-factor authentication 

and much more. It’s safe to say that Pabbly Connect puts value for money at the forefront of its priorities, to the benefit of their customers.

Pabbly Connect Integrations

pabbly connect integrations

At the time of writing, Pabbly Connect is integrated with around 1500 apps. This number is noticeably smaller than Zapier’s, but Pabbly Connect says that it’s expanding its app integrations at a rate of 3 to 5 new integrations every single day.

And, considering that it’s already integrated with some of the most commonly used apps, chances are you’ll find that the apps you need and use regularly are already integrated and ready to go. These include:

  • Gmail
  • Google Drive
  • Google Calendar
  • Google Sheets
  • WordPress
  • Twitter, Facebook, and Instagram
  • Mailchimp
  • WooCommerce
  • Zoom
  • Stripe
  • Slack
  • PayPal

…and many more. 

Here is an example of a workflow I have created in Pabbly Connect.

pabbly connect workflow example

This workflow creates a Facebook page post whenever a WordPress post is updated, it does the following:

When THIS happens: a WordPress post is updated [is the TRIGGER]
THEN do this: create a 2-minute delay [is an ACTION]
and THEN do this: create a Facebook page post (using WP title – WP permalink – WP excerpt) [is another ACTION]

I use another workflow to create WordPress blog posts from RSS feeds, using Pexels to get a featured image and OpenAI GPT to create the headline and body content.

When THIS happens: there’s a new Item in an RSS feed [TRIGGER]
THEN do this: [ACTIONS]
Pabbly Text formatter to remove UTM parameters from RSS feed URL
Pexels API to find an image relevant to the RSS feed title
OpenAI to create a different title relevant to the RSS feed title
OpenAI to create the body content relevant to the RSS feed title
Pabbly Text formatter to remove various HTML entities
Publish as a draft WordPress post (category, tags, heading, featured image, body text)

Pabbly Connect Pros and Cons

Pros:

Cons:

  • Only integrated with 1500+ apps at the time of writing

What Is Zapier?

what is zapier

Zapier is a workplace automation tool that, according to their website, lets you automate work ranging from your to-do list and your busy work to your side hustle and data entry.

More specifically, you can automate any tasks that will be repeated on two or more different apps without needing to write code to accomplish the task. When a task or action occurs on one app, Zapier will repeat the task across all other linked apps.

zapier zap integrations

Zapier can automate tasks including daily notifications and reminders, data migration between apps, and basically any other task that doesn’t require critical thinking or discernment (fortunately, these are not yet automatable qualities).

However, even if Zapier can’t yet think critically, it can follow if/then logic. You can create automated workflows that include up to 100 steps and add customizable if/then cues that work automatically and allow Zapier to accomplish more complex tasks.

Actions on Zapier are called “Zaps.” Each Zap can include up to 100 individual actions and can be scheduled to run at specific times or in response to specific conditions.

In terms of data migration, Zapier makes a formerly tedious task totally effortless. Not only can you fully automate it, but you can even add a formatting step to your Zap.

So that when data is being transferred from one app to another, it changes the formatting to be compatible with the new app before importing it.

  1. New lead notification: When a new lead is created in your CRM, send a notification to your team so that they can follow up immediately.
  2. Task creation: When a new task is created in your project management tool, create a corresponding task in your to-do list app.
  3. Calendar event creation: When a new event is scheduled in your CRM, create a corresponding event in your calendar.
  4. Email forwarding: Forward emails from a specific address or label to another email address or label.
  5. Social media posting: Automatically post new content to your social media accounts.
  6. Document creation: When a new record is created in your CRM, generate a corresponding PDF document.
  7. Data backup: Back up your data from one app to another on a regular basis.
  8. Data synchronization: Keep data in sync across multiple apps.
  9. File transfer: Transfer files from one cloud storage provider to another.
  10. Lead qualification: Automatically qualify leads based on their activity and behavior.
  11. Sales pipeline automation: Move leads through your sales pipeline automatically based on their stage.
  12. Customer support automation: Create tickets and send notifications to your customer support team when new issues are reported.
  13. Accounting automation: Create invoices and send them to customers automatically.
  14. Marketing automation: Send automated email marketing campaigns to your subscribers.
  15. HR automation: Automate onboarding, offboarding, and other HR tasks.
  16. Sales forecasting: Automate sales forecasting based on your pipeline and historical data.
  17. Reporting automation: Generate reports from your data and send them to stakeholders on a regular basis.
  18. Notification automation: Receive notifications when important events happen in your apps.
  19. Integration automation: Integrate your apps so that they work together seamlessly.
  20. Custom automation: Create custom workflows to automate any process that you can imagine.

These are just a few examples of the many things that Zapier can do. With over 4,000 apps to choose from, there is no limit to the possibilities.

Zapier Pricing

zapier pricing

Zapier offers five paid plans that offer different variations of its basic features. Let’s take a look at what each of these plans includes.

Free

Zapier’s free forever plan allows you to automate 100 tasks per month. You can create 5 single-step Zaps (with one trigger and one action) with an update check time set for every 15 minutes.

Starter

For $19.99 a month (billed annually) or $29.99 a month billed monthly, you can automate 750 tasks per month, create 20 multi-step Zaps, and get access to 3 premium apps.

You also get access to filters and formatters, as well as connections via Webhooks, a tool that allows you to build your own custom integrations. Like the free plan, you can set your update check time to 15 minutes.

Professional

For $49.99 a month billed annually or $73.50 billed monthly, you can automate up to 2,000 tasks per month, build unlimited multi-step Zaps, set update times to every 2 minutes, and get access to unlimited premium apps.

You also get auto-replay and a feature called custom logic-paths, which allows you to create more advanced workflows that respond to conditions you set and run various actions using branching logic.

Team

For a pretty serious price jump of $299 a month billed annually or $448.50 a month billed monthly, you can automate up to 50,000 tasks per month, create unlimited multi-step Zaps, set a 1-minute update check time, and gain access to unlimited premium apps.

You can also have unlimited users, making this plan (as the name suggests) the best option for businesses with multiple team members. You can create a shared workspace and shared app connections and set folder permissions to regulate who can edit shared Zaps and access specific folders. 

Company

At the highest-paid tier of $599.99 per month billed yearly or $895.50 billed month-to-month, the company plan is only realistic for larger businesses looking for serious automation options.

With the company plan, you can automate up to 100,000 tasks per month, create unlimited multi-step Zaps, set a 1-minute update check time, and get access to all other features.

Plus you get advanced admin permissions, custom data retention, account consolidation, user provisioning, and more.

Note: All of the paid plans also come with the option to increase your monthly number of tasks (with a slight price increase, of course) without having to upgrade to a higher plan. 

For example, the Starter plan allows 750 tasks per month for $19.99, or you can choose to upgrade to $39 per month to automate up to 1,500 tasks.

This is a nice feature that allows for some flexibility, but overall, Zapier’s plans are definitely a bit pricey compared to their main competitor, Pabbly Connect (more on that later).

Zapier Integrations

zapier integrations

Zapier integrates with over 4,000 apps and software tools, including some of the biggest productivity tools such as:

  • Google Sheets
  • Gmail
  • Google Calendar
  • Mailchimp
  • Slack
  • Twitter
  • Trello

…and literally thousands more. What this means is that your routine actions on these apps can be automated and duplicated across basically any other app, saving you the time and hassle of having to perform these functions yourself.

Zapier Pros and Cons

Pros:

  • Seriously impressive number of app integrations (over 4,000)
  • Makes it easy to perform recurring tasks across multiple platforms
  • User-friendly interface with no knowledge of coding or web development necessary

Cons:

  • Relatively small number of tasks allowed per subscription
  • Access to certain “premium” apps is limited to the Professional plan and up.
  • Expensive compared to Pabbly Connect

Verdict ⭐

After weeks of testing both platforms, I found my automation soulmate in Pabbly Connect. As a small business owner, I was drowning in repetitive tasks and burning through my budget. Zapier seemed like overkill for my needs, and the pricing made me wince. Then I discovered Pabbly Connect – it was love at first automation!

The one-time payment option sealed the deal. Now, I’m running smooth workflows without breaking the bank. My favorite part? The dynamic web page module, which lets me create custom landing pages on the fly. While Zapier might be the go-to for enterprise-level needs, Pabbly Connect hit the sweet spot for my growing business. It’s not just about saving money; it’s about finding the right fit for your unique workflow puzzle

Pabbly Connect and Zapier are comparable in many ways. Both are workflow automation tools that help you automate repetitive, boring tasks between two or more apps and save you time and effort in the process.

Both operate on an if/then, trigger-and-action logic and both can be automated to respond to triggers with single or multiple actions.

For example, using either Zapier or Pabbly Connect, you could create a task for automating replies to Google reviews that responds to a new Google review (i.e the trigger) with two distinct actions:

  1. Creating a reply on Google My Business page
  2. Saving the reply in a Google spreadsheet.

Both also offer signup deals and discounts based on how many months you’re willing to subscribe for.

In other words, Pabbly Connect and Zapier are fairly similar in what you can do with them, although Zapier has a slightly more sophisticated range of features.

Although it doesn’t come with the impressive number of integrations that Zapier boasts, Pabbly Connect is a sufficient tool for most people’s needs when it comes to task automation.

Pabbly Connect - Automate All Your Integrations & Tasks
$249 For Lifetime Access

Connect all your favorite apps, apis, and integrations within minutes, 🚀 automate your tasks, and say goodbye to manual work!

  • One-off Lifetime Plan from $249
  • 1000+ Integrations Available
  • No Technical Skills Required
  • Beautifully Designed Workflow Builder
  • Advanced Multi-Step workflows
  • Secure and Reliable Infrastructure/Technology
  • Trusted by 15k+ Businesses


Ultimately, it comes down to your individual needs and budget constraints. If you have the funds and are looking for more integrations, Zapier is the best choice for you.

However, if you’re looking for a solid automation tool at a great onetime-payment price, Pabbly Connect is definitely your best option.

About Author

Matt Ahlgren

Mathias Ahlgren is the CEO and founder of Website Rating, steering a global team of editors and writers. He holds a master's in information science and management. His career pivoted to SEO after early web development experiences during university. With over 15 years in SEO, digital marketing, and web developmens. His focus also includes website security, evidenced by a certificate in Cyber Security. This diverse expertise underpins his leadership at Website Rating.

WSR Team

The "WSR Team" is the collective group of expert editors and writers specializing in technology, internet security, digital marketing, and web development. Passionate about the digital realm, they produce well-researched, insightful, and accessible content. Their commitment to accuracy and clarity makes Website Rating a trusted resource for staying informed in the dynamic digital world.

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