Trello is a popular and easy-to-use Kanban and project management software. But if you need to manage more complex projects with multiple stakeholders then here are some of the best Trello alternatives ⇣ out there.
Trello has about 90 million registered users, with 1.1 million active daily users. This makes Trello one of the leading project management tools out there.
Best Trello alternatives in 2023:
- Best overall: Asana ⇣ is the most popular project management tool out there thanks to its easy-to-use, intuitive, and powerful features helping teams coordinate and manage their projects.
- Runner-up, Best Overall: Wrike ⇣ is a powerful project management tool that enables small and large businesses to plan, coordinate, and manage work for complex projects where multiple stakeholders are involved.
- Best Trello alternative for personal use: Basecamp ⇣ personal plan (is 100% free) and is designed specifically for freelancers, students, families, and personal projects.
The workplaces of today are filled with projects that need to be timely and effectively delivered. Project management is now a skill that is increasingly required of workers. The complexity of most projects handled by remote workers today will require tremendous traditional resources like ledgers, logbooks, excel sheets, etc to manage or keep track of effectively.
Free plan available. Try Asana Premium for free for 30 days.
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Fortunately, most of the tracking and organization of project information can now be handled by many software in the market. Trello is one of the leading software that provides tools for project management and Kanban.
It provides the tools for reporting, organizing, planning, and timely execution of projects. The use of tools such as Trello has become necessary for anyone who wants to effectively manage and deliver projects.
Trello boasts of about 90 million registered users, with 1.1 million active daily users. This puts Trello as one of the leading project management software out there. However, Trello is not the only project management tool that should be used. There are more than a dozen other project management tools that provide the same or more functionalities than Trello.
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Best Trello Alternatives right now
Here are seven Trello alternatives that offer functionalities similar to Trello for project management and Kanban.
Asana is a great option for setting and reaching your goals. You can easily plan out and organize the steps your team needs to make it to your deadlines. In Asana, you have the option to create boards with assigned tasks and subtasks.
There are lots of options for easily sorting through these tasks, including by their individual due dates. You can easily shift items from in progress to complete. And Asana allows for custom fields and renaming column options.
There is a timeline that assigns and tracks responsibility, allowing you to share plans and quickly update your team. You can also upload spreadsheets into Asana to create timelines. They have a customizable calendar that lets you view and adjust a project’s due date and subtasks. Your team can use request forms and create customized automation to simplify your work process and avoid extra errors.
Asana gives you over 100 integrations and lets you separate projects into different portfolios. Plus, you can view different workloads for team members to make sure no one is overloaded.
Asana Pros and cons
The unique pros for Asana are that they have the uploadable spreadsheet option and the option to balance your team’s workload. The cons for Asana are that the views are on separate platforms if you are wanting a more connected feel for your team.
Why Asana is Better than Trello
Asana has a customizable calendar and the ability to easily assign tasks and follow up on their completion. Trello has group tasks but does not have nearly as many options for communicating as a team. Trello task/project management tool is card-based, Asana does cards too but a load of extra features makes it more versatile, and powerful.
Monday.com offers multiple viewing options. These include Kanban, timeline, calendar, map, and chart views. It includes up to 50GB of storage with over 150 different automation to streamline your workflow. Along with app options and email integrations, Monday.com includes lots of security measures and support.
This program’s dashboards allow you to pick different column types with embedded forms and unique tags. You can share your boards or have private board settings. But one of the most interesting options that Monday.com offers is the activity log.
Monday.com Pros and cons
The pros are that Monday.com offers lots of storage and a way to track each team member’s activity and information with embedded forms. The cons are that many of these functions require the most expensive plan, so you might need to do more upgrading to get the features you want.
Why Monday.com is Better than Trello
Unlike Trello, Monday.com gives you column customization and views for your dashboards. You can share entire boards with your team, rather than their card archives.
Wrike is an excellent option for projects that include digital assets. Their add-on features include options for tracking and managing your digital resources. You can edit, review and publish them.
The software itself includes one single platform to help your teammates stay more connected. You can even get a live view of how the projects are coming along. This can help cut down on unneeded emails and meetings to save time. Wrike does have personalized dashboard views and strong security with encrypted data options.
They have lots of project template ideas and offer a calendar, Gantt chart, and report options with analytics. Wrike can integrate with hundreds of apps. But their most exciting one is their time and budget tracking. They also allow you to control the versions of documents you share.
Wrike Pros and cons
The pros are that Wrike has an all-in-one platform, so teammates can stay more closely connected, and they have time and budget tracking for efficiency.
The cons are that the digital asset management features are add-ons, rather than coming included with your main Wrike subscription.
Why Wrike is Better than Trello
Wrike includes live views of your project so your team management can get answers and updates in real time. Trello, on the other hand, relies more on file sharing.
Basecamp is all about checking in with your team and management. It includes to-do lists and schedules, along with subprojects to keep yourself more organized. You can keep track of everything over project timelines, assigning teammates to things that need to get done.
To keep everyone connected, Basecamp offers messaging boards and a group chat feature. It also includes automatically set check-ins with your manager. That way, you can stay in touch, while still feeling like you have the freedom to function and perform. Basecamp even has a separate view of management views versus team member views.
This software includes cloud storage capabilities and offers a Hill Chart view. It also lets you easily set your available hours, so you don’t get bothered off the clock.
Basecamp Pros and cons
The pros of Basecamp are that management can more easily assign tasks and check in consistently and automatically with teammates. The cons of Basecamp are that they don’t have quite as many customizable features as some of the other programs.
Why Basecamp is Better than Trello
Basecamp includes a Hill chart, rather than the Gantt chart. Basecamp claims that the Hill chart view is actually better because it is a clearer picture of your project’s progression.
Rather than seeing a number of remaining tasks, you can understand where things might be bottlenecking.
ProProfs Project is a cloud-based project management tool that helps your organization reach a goal within a set deadline. You can digitally manage and allocate resources to different tasks and subtasks that enable your teams to complete a project successfully.
Your project manager can easily plan every member’s tasks and allocate them on the basis of their schedule available in the shared calendar. The admin can even visualize the milestones with the help of the Gantt Charts feature and learn which team member is working on which task in a matter of seconds.
ProProfs Project even helps all stakeholders avoid delays by offering a seamless collaboration feature that enables them to complete tasks within the deadline. This way you can avoid messy email threads as each stakeholder can leave a comment in the tasks they are tagged in.
ProProfs Project Pros & Cons
The best part about this project management software is that it helps its users set due dates, track each task and subtask progress, and prioritize them on the basis of the availability of resources or the urgency of the project.
Whereas the con for this tool is that features like Gantt charts and time estimates should also be included in the essentials plan but are available only in premium.
Why ProProfs Project is Better than Trello
ProProfs Project helps you understand the bottlenecks your project teammates might be facing as it gives you a clear picture of where a project might be stuck. It also helps you integrate your G-Drive, Dropbox, and other platforms for better collaboration and performance.
If you are a GitHub fan, then you are going to love ZenHub. It features lots of GitHub collaboration. You can create roadmaps for your projects, which are essentially timelines that everyone on your team can view. In those views, you can adjust tasks to match your priorities, along with label choices and filtering abilities. You can also set milestones to track your project’s progress.
ZenHub provides a more connected virtual workspace where you can assign different team members to your tasks. This program is an especially great option if you’re managing products and inventory.
ZenHub will track your projects and help you watch out for backorders and catch problems before they happen. You can also closely track any trends or pacing issues for your product releases.
ZenHub Pros and cons
The pros of ZenHub are that they allow you to do more product release management, helping you increase your productivity and prevent errors.
The cons of ZenHub are that they don’t have additional features for scheduling like calendar views or report analytics.
Why ZenHub is Better than Trello
While Trello uses cards to track notes and tasks, ZenHub creates full roadmaps for you to see your product timelines and meet your goals.
MeisterTask is probably one of the most customizable options to help your team enjoy their work time and increase their efficiency. It includes custom icons and backgrounds for your virtual workspace.
This program has lots of automation options and allows you to connect different tasks, so you can easily view how they impact each other. You can create an unlimited amount of tasks and subtasks, and MeisterTask gives you the option to track the time you spend on them.
If you have things that you do over and over again, this program lets you create repeating tasks with custom fields. This can help you avoid errors and make your work move at a faster pace.
MeisterTask gives you great sharing options between groups or within projects. It also allows you to have multiple administrators for your team and groups. Another great feature is that it includes lots of reports for you to analyze and track. These include stats on your project and compliance reports. You can also export data. One unique feature is that MeisterTask has solutions to integrate with other management software, including Trello.
MeisterTask Pros and cons
The pros of MeisterTask are that they give you time-tracking options and automation for efficiency. The cons of MeisterTask are that many of their customization features are more for looks than for work solutions.
Why MeisterTask is Better than Trello
MeisterTask can actually integrate with Trello, allowing you to pull your information from their platform so you can use all of this software’s additional features.
The key draw to ClickUp is its management options for your team. They offer several different views for you to pick from to make your virtual workspace work for you. You can view a list, box, board, calendar, file, or form view. You can select a Gantt view as well.
Depending on the goals of your team, you can also choose the complexity of your view, along with filter choices. As you manage your team, it allows you to view different profiles and easily create and edit tasks for them. Those tasks then show up in their task tray, making it quick to switch back and forth between them.
ClickUp includes a notepad feature and cloud storage. When you leave comments on team documents, you can actually assign actions or roles within your comment, and there is a live chat option too.
ClickUp Pros and cons
The pros of ClickUp are that you can adjust for your goals, including editing projects and switching between tasks. The cons of ClickUp are that it might be difficult not to double up on tasks since you can assign them in many different places.
Why ClickUp is Better than Trello
ClickUp has more organization options than Trello, especially where their lists and views are concerned. They have more custom options, along with better reporting features like spreadsheets, files, and time-tracking.
What is Trello?
Trello is a Kanban-style list-making application which was made by Fog Creek Software in 2011 and later sold to Atlassian in January 2017.
It is a web-based application but also has Android and iOS versions. Trello is available in 21 languages including English, Finnish, French, German, Polish, Russian, Italian, Japanese, etc.
Trello is a productivity software that allows team collaboration on projects, project management, and task management. With Trello, users can create tasks with several columns that include task statuses like To Do, In Progress, and Done.
Trello is ideal for personal and work usage like software project management, school bulletin, lesson planning, accounting, web design, etc. Trello comes with a rich API that enables seamless integration with enterprise systems and other cloud-based integration services like IFTTT and Zapier.
Trello is absolutely free forever for personal usage, however, the free forever plan comes with limitations which include 10 MB per file attachment, 10 team Boards, 1 power-up per Board, simple automation of your tasks, and commands that are limited to one card, board, and button. You also get one rule per Board. You, however, have unlimited personal boards, unlimited cards, and unlimited Lists.
The Trello Standard plan costs $5/month and is perfect for small teams and companies. Subscribers enjoy unlimited personal boards, unlimited Cards, an Unlimited list, 250 MB file attachments, priority support, Observers, custom backgrounds, and stickers. Users of the business class plan also have team features of unlimited team boards and board collections.
Power-ups come unlimited with custom fields, lists, maps view, and 100+ app integrations such as surveys. Automation butler is also available and comes with over 1000 command runs per team and over 200 per user. Admin and security features include 2-factor authentication, advanced admin permissions, Google apps sign-on, Domain-Restricted invites, etc.
Trello Premium plan offers everything that the Standard plan has, but in addition, subscribers get advanced checklists, custom fields, calendar view, timeline view, priority support, etc.
The Enterprise plan includes all the features of the Premium plan and much more. It has organization-wide permissions, attachment restrictions, and power-up administration.
Trello Pros and Cons
Trello certainly has some great features. Their free plan is enough to handle personal projects and other projects that are not too complex. Trello’s updates are real-time and fast. There is a board for each project and you can see all the information on one page, and it is easy to create issues and assign them to people.
However, Trello might not have everything that you need. For example, there is no Gantt chart available in Trello. You also can’t write documents or wiki about boards. And you can only write simple descriptions.
Additionally, there is a limit to the team size, which might not work for a bigger company. So if Trello isn’t working well for you might want to consider another alternative.
What are some top project management tools and solutions in the market as alternatives to Trello?
When it comes to project management tools and solutions, several options stand out as viable alternatives to Trello. Microsoft Project, renowned for its robust features and extensive capabilities, offers a comprehensive project management system that caters to the needs of both small teams and large enterprises.
Workzone provides a user-friendly project management tool with intuitive features designed to enhance collaboration and streamline workflows. Zoho Projects, on the other hand, offers a versatile project management solution that integrates seamlessly with other Zoho applications.
Whether you are a project manager seeking a powerful project management system or an organization looking to optimize your project management space, these alternatives provide a range of options to suit different requirements.
What are some Trello alternatives that offer diverse Kanban board views and functionalities?
When it comes to Kanban board views and functionalities, several Trello alternatives excel in providing flexible options to suit various project management needs. A standout option is the Kanban tool, which offers a comprehensive set of features for visualizing and organizing tasks on Kanban boards.
With customizable Kanban boards and a range of views such as list view, table view, calendar view, and timeline view, this alternative allows project managers and teams to visualize their workflows in a way that best suits their preferences.
Additionally, the Kanban board view, combined with the ability to create and manage Kanban cards, provides a seamless and efficient way to track and prioritize tasks. For those who prefer spreadsheet-like views, some alternatives even offer spreadsheet views, allowing for easy data entry and manipulation.
With these options, project teams can find the perfect Kanban board view that enhances their productivity and project management workflows.
Which Trello alternatives offer powerful task and project management capabilities with intuitive user interfaces and comprehensive task functionality?
When it comes to task and project management, several Trello alternatives stand out for their robust features and user-friendly interfaces. A notable option is a task management tool that provides a comprehensive solution for organizing and tracking tasks efficiently.
With features like task lists, project tasks, and task cards, this alternative offers a streamlined approach to managing individual tasks and projects. Task dependencies allow for effective task sequencing and progress tracking, ensuring smooth workflow management.
Along with various task views that provide different perspectives on task statuses and progress, these alternatives empower project teams to stay on top of their tasks and deliver projects effectively. Furthermore, resource management capabilities allow for optimal allocation and utilization of team members, ensuring efficient project execution.
With these alternatives, users can expect powerful task and project management functionality combined with an intuitive user interface, making them ideal choices for teams seeking enhanced productivity and collaboration.
Which Trello alternatives offer effective collaboration and communication features, including email notifications and workload reports?
Collaboration and communication are crucial aspects of project management, and several Trello alternatives excel in providing robust collaboration tools. These alternatives offer a range of features designed to enhance teamwork and communication within projects.
With built-in collaboration tools, teams can easily collaborate on tasks, share files, and engage in real-time discussions. Additionally, email notifications ensure that team members stay updated on project activities and receive timely alerts about task assignments and progress.
Furthermore, workload reports provide valuable insights into team members’ workloads, helping project managers allocate resources efficiently and maintain a balanced distribution of tasks. By leveraging these collaboration and communication features, these Trello alternatives facilitate seamless teamwork and effective project coordination, ultimately leading to successful project outcomes.
What are the standout features and functionalities offered by the best Trello alternatives, making them attractive options for project management?
The best Trello alternatives are renowned for their extensive feature sets and functionalities that cater to various project management needs. These alternatives not only provide core project management capabilities but also offer standout features that set them apart.
For instance, robust risk management features enable project managers to identify, assess, and mitigate risks effectively, ensuring project success. Workflow automation streamlines repetitive tasks and accelerates project timelines, allowing teams to focus on more critical aspects of their work. Automation features further enhance productivity by automating routine actions and reducing manual efforts.
Moreover, these alternatives provide user-friendly interfaces and seamless user experiences, ensuring intuitive navigation and easy adoption for team members. Whether it’s creating business plans, defining use cases, tracking project progress, or leveraging unique standout features, these Trello alternatives empower project managers and teams with a comprehensive toolset to achieve their project goals efficiently.
Do the best Trello alternatives offer seamless integrations with popular platforms such as Google Drive and Office 365?
Yes, the best Trello alternatives understand the importance of seamless integrations and offer compatibility with popular platforms like Google Drive and Office 365. These integrations allow users to seamlessly access and collaborate on files stored in their Google Drive or Office 365 accounts directly within the project management tool.
By integrating with Google Drive, users can easily attach and share documents, spreadsheets, and other files, ensuring that all project-related resources are readily accessible. Similarly, integrating with Office 365 provides users with the convenience of working with their preferred productivity suite while keeping all project-related information and files organized within the project management platform.
These integrations enhance productivity and streamline collaboration, enabling teams to leverage the power of their preferred platforms alongside the robust features offered by the Trello alternatives.
How do the best Trello alternatives support project planning, organization, and collaboration with their project boards and various views?
The best Trello alternatives are designed to enhance project planning, organization, and collaboration through their robust project management features. These alternatives offer project boards that serve as centralized spaces to plan, track, and manage projects effectively.
With customizable project views, users can visualize their projects in different ways, such as Kanban boards, list views, or calendar views, depending on their specific needs. These project boards provide a comprehensive overview of tasks, milestones, deadlines, and progress, enabling teams to stay organized and aligned.
Furthermore, list functionality allows users to create task lists, assign responsibilities, set due dates, and track progress within each project. With these powerful tools for project planning, collaboration, and flexible project views, the Trello alternatives provide a solid foundation for successful project execution and streamlined teamwork.
Summary – What are the Best Trello Alternatives in 2023?
If you are looking for a simple, intuitive, easy-to-use project management software then Trello is a good choice, but if you want a more powerful alternative to Trello then Asana is a no-brainer choice.
While Trello is an easy-to-use and visually appealing Kanban-style tool and ideal for smaller teams, for larger complex projects where more stakeholders are involved, particularly when it comes to delegating tasks and managing multiple projects, then Asana and its sophisticated and powerful software is the obvious choice.